NAV and Windows 10 again

Month ago, I’ve wrote about using of Microsoft Dynamics NAV on Windows 10. I tested NAV ‘Corfu’ CTPs on Windows 10 prerelease versions. By my opinion future release NAV 2016 will works excellent on Windows 10. Today, Microsoft officially publish the same information, NAV 2016 is compatible with Windows 10. In the same article, we can see that older NAV versions have some problems on Windows 10, but by my opinion not big. You can find more about it in my older post, but Microsoft says it will be corrected in cumulative updates in October, but only for NAV 2015, NAV 2013 R2 and NAV 2013.

Which NAV versions can run on Windows 10

Today is the big day for Windows 10. As of today, Windows 10 is officially released and available for download. This is about Windows, but where is Microsoft Dynamics NAV here?

Last few months I have tested NAV 2016 (in the beginning it was NAV ‘Corfu’) on Windows 10. Everything works perfect and you will see it very soon (in few following months) if you are not part of TAP or ACE program.

But, I didn’t test older NAV versions but it is very interesting and very important topic. But, my fellow blogger and NAV MVP Erik Hougaard has already tested it and wrote awesome blog post. You will see that the oldest NAV version available on Windows 10 is NAV 5.0, similar as Windows 8 and 7. But, I’m advising you to read complete post and you will for surely enjoy it. Thank you Erik, really good analysis.

New Certification Exams for NAV

As you already know, Microsoft has canceled official exams for Microsoft Dynamics NAV. Currently, three exams for NAV still exists, but only for NAV 2013. Microsoft does not want to prepare new exams in future for NAV and GP. But it does not mean that we will have not exams in the future.

Microsoft want to support the launch of the Association of Dynamics Professionals and exams preparation by Community, because certification is an important way for individuals to develop their skills and enhance the value they are able to add to their clients or employers.

In the close future, the Association of Dynamics Professionals will continue with certification exams for NAV and GP. First, we can expect two new exams for NAV 2015 at the fall this year. After that, it will be continued. You can find more about it on http://www.dynamicspro.org/.

About the Association of Dynamics Professionals:

Founded in 2015, the Association of Dynamics Professionals is an independent, not-for-profit membership organization devoted to the Microsoft Dynamics Community. The Association exists to serve its members and to improve the community as a whole through knowledge sharing, education and the establishment of competency standards and assessments.

See you soon with new NAV certification exams…

You can find more about exam here.

New Cumulative Updates for NAV2013R2 (CU21) and NAV2013 (CU28)

Two days after publishing of the newest Cumulative Update for Microsoft Dynamics NAV 2015, Microsoft has published new Cumulative Updates for two older versions NAV 2013 and NAV 2013 R2, as well. There are:

CUs

You can download them from previous links. These CUs are named as Build 41768 (NAV 2013 R2) and Build 41767 (NAV 2013). You can see that these CUs have both Platform and Application hotfixes. The most of Application hotfixes are for NAV 2013 R2 and only three of them for NAV 2013.

Posting Groups #25 – Job WIP Posting (3 – Cost Value)

In one of my previous posts, I have already described how you can post Job WIP entries if you use Cost Value as recognized cost in WIP posting method. But, it was only part of posting when you calculate Job WIP for the first time. But if you have already posted Job WIP entries and want to post WIP, again after new usage posting (as Contract).

In this situation, system first need to post correction of previous Job WIP entries and that post new entries. You can see how there G/L entries look like on following table:

Job WIP Posting 3a

When we speak about “Remaining Cost in Comparison with Schedule”, we already think about relation between Contract usage posting and values as Schedule.

Posting Groups #24 – Job WIP Posting (2)

If you have the same example as in previous post, but with using different methods of WIP posting (e.g. Completed Contract, Cost of Sales or Contract-Invoiced Cost), you will get the some different results. To repeat, my example was only posted usage of resources and items, without invoicing. System calculates WIP for all Resource and Item usage, based on Unit Cost and consumed Quantity. Result of this posting is following:

Job WIP Posting 2

Posting Groups #23 – Job WIP Posting (1)

As the most of projects are jobs performing usually several months (or several years), WIP calculation is very important part of Job Management. From NAV 2013, we have new functionality for WIP calculation in Jobs – the WIP cockpit. I already described how this feature works in my older post and now, I want to show you results of WIP posting in G/L Entry.

When you want to post WIP to G/L, system will use only Jobs Posting Groups for determining what account need to use. Considering, there are not only one method of WIP posting, it means system doesn’t post results on the same way every time.

In this first example, I have used following WIP posting methods as recognized costs: Cost Value and Usage (Total Cost). Results for these two methods are the same.

System calculates WIP for all Resource and Item usage, based on Unit Cost and consumed Quantity. Result of this posting is following:

Job WIP Posting 1

New Cumulative Updates for NAV2013R2 (CU20) and NAV2013 (CU27)

After today’s publishing of the newest Cumulative Update for Microsoft Dynamics NAV 2015, few hours later Microsoft published new Cumulative Updated for two older versions NAV 2013 and NAV 2013 R2, as well. There are:

You can download them from previous links, but in this moment there is some problem; I expect, it will be solved very soon. These CUs are named as Build 41371 (NAV 2013 R2) and Build 41354 (NAV 2013).

Using Jobs and Resources in NAV

In 2013, I was wrote series about using Jobs in Microsoft Dynamics NAV. Reason for this was that Microsoft have added several enhancements to jobs and project management features.

One of them was improvement of using work in process (WIP) to make monitoring this process easier and to improve the interaction with financial reporting. From Microsoft Dynamics NAV 2013, we have got the following enhancements:

  • You can create and define a job WIP method, to supplement the five system-defined choices.
  • Jobs setup has been expanded to include options to control the treatment of WIP in all jobs. For example, you can specify that a WIP method that you have defined be the default for your organization.
  • Users can now track and perform WIP calculations in a new location. From here, you can calculate and post WIP to the general ledger and show any warnings if there are problems with a WIP calculation. For more information, see Job WIP Cockpit on my previous blog post.

Because, I already posted about that, I makes compilation of these posts and put them on one place, because this can be very useful in following posts about using of Job Posting Groups. This will not be a manual for using of Jobs module, but it can be helpful in some areas.

Job WIP Cockpit

As the most of projects are jobs performing usually several months (or several years), WIP calculation is very important part of Job Management. Now, we have new functionality for WIP calculation in Jobs – the WIP cockpit.

The WIP cockpit provides a complete overview of costs, revenues, and profits generated by the project in particular period. In a single place, we can see the amounts that will be posted to company ledgers, and see how these amounts were calculated, with details of the underlying transactions that caused them just another click away. In addition, the WIP cockpit displays WIP warnings, which enable users to see if the underlying collected data is in line with what is defined by the WIP method and if all prerequisites for recognizing costs and revenues are met before posting WIP to a company’s balance sheet.

The Job WIP Cockpit is the central location to track WIP for all of your projects. Each line contains information about a job, including calculated and posted WIP.

How WIP cockpit work?

You can find WIP cockpit page on Jobs->Tasks->Job WIP Cockpit.

The window has two parts, and supports easy access to the typical tasks and routines needed to ensure that WIP compliance stays on track. In the upper part of the window, for any job listed, you can select it and perform the following actions:

  • Calculate WIP: On the Home tab, in the Process group, choose Calculate WIP. The results are displayed in the Job WIP Totals section of the window.
  • Post WIP to G/L: On the Home tab, in the Process group, choose Post WIP to G/L. Job WIP totals are posted to the general ledger.
  • Show Warnings: On the Home tab, choose Show Warnings to see the Job WIP Warnings list. From there, you can see the warning message, and make any adjustments that are necessary, if the WIP Warnings field is set to Yes.
  • Entries: On the Analyze tab, you can review WIP entries and WIP general ledger entries, if there are any, as well as job ledger entries associated with the job.

In the lower part of the window, you can see details about calculated WIP for an individual job and use the information provided there to analyze your results.

Calculate WIP

It is necessary to position on required job on top part of window. After that you need to start function “Calculate WIP…”. NAV will make calculation and fill lines based on Job Tasks on bottom part of window, related with top job line. You can see calculated WIP values at bottom part of window.

If you made mistake, you can delete this WIP entries by starting function “Delete WIP Entries”. This function will delete bottom line related with required job line on top part of window.

If system find some problem, NAV will marked with Yes field “WIP Warnings”. You can open page from this field with warning comments.

Post WIP to G/L

If you want to post calculated WIP values to G/L Entry, you need do start function “Post WIP to G/L…”. System will post all WIP entries to G/L entries and move value from “Recog. Costs Amount” field to “Recog. Costs G/L Amount” field on top part windows, as delete WIP entries in bottom lines. You can see all transaction using report “Job WIP To G/L”. Also, you can analyze G/L entries using function “WIP G/L Entries” and using Navigate from that table.

Creating Jobs

I do not want to describe complete process of creating new Job. If you need it, you can find complete manual here. But I want to emphasize few things:

It is important to choose Job Posting Group on the Posting tab. Job posting groups determine which G/L Accounts we post to. The Job Posting Group that you set up on the Job Card will be used as default Job Posting Group on the Job Tasks, but you can change this posting group on each Job Task.

It is also important to set WIP Posting Method. It indicates whether ‘WIP Posting Method’ is per job or per job ledger entry. When we select ‘Per Job’, NAV uses total WIP costs and sales to calculate WIP. When we select ‘Per Job Ledger Entry’, NAV uses the accumulated values for WIP costs and sales. The default value is Per Job:

  • Per Job: Default. If there have been no general ledger or WIP entries, you can modify this field. You can also modify this field if all existing entries are reversed.
  • Per Job Ledger Entry: WIP is posted per job ledger entry. This option can be selected only if there are no existing WIP entries or WIP G/L entries, or if all WIP G/L entries have been reversed.

And finally, we have to set WIP Method. It contains the name of the work in process (WIP) calculation method that is associated with a job. Work in process (WIP) is used to match expenses with revenues. Microsoft Dynamics NAV supports multiple ways to calculate WIP and recognition of sales and costs (see the Job WIP Methods).

We should create a new Job WIP methods that reflects the needs of our company. After we have created it, we can set it as the default Job WIP calculation method that will be used in our company.

NAV supports multiple ways to calculate WIP and recognition of sales and costs:

  • Completed Contract: No sales or costs are part of the calculation.
  • Cost of Sales: Recognizes WIP when the customer is invoiced.
  • Cost Value: Recognizes WIP when the customer is invoiced.
  • Percentage of Completion: Recognizes costs as they are reported.
  • Sales Value: Recognizes costs as they are reported.

In addition, it is possible to create our own formula for calculating the WIP associated with a job, but not now about this.

Create a code for the method, add a description, and then select the appropriate values for the ‘Recognized Costs’ and ‘Recognized Sales’ fields. By design, the ‘System Defined’ check box is not selected, but three others are selected. There are next fields:

  • WIP Cost: For this field, the following applies: Cost Amount (WIP) = Usage (Total Cost) – Recognized Cost. For system defined WIP methods, the ‘WIP Cost’ field is the default and is checked. For WIP methods that we create, we can only clear the check box if we set ‘Recognized Costs’ to ‘Usage (Total Cost)’. When we do this, ‘Job Costs Applied’ and ‘Recognized Costs’ are not posted to the General Ledger.
  • WIP Sales: For this field, the following applies: Sales Amount (WIP) = Contract (Invoiced Price) – Recognized Sales. For system-defined WIP methods, the ‘WIP Sales’ field is the default and is checked. For WIP methods that we create, we can only clear the check box if we set ‘Recognized Sales’ to ‘Contract (Invoiced Price)’. When we do this, the contract (invoiced price) is not posted to the general ledger.
  • Valid: Indicates whether a WIP method can be associated with a job when we are creating or modifying a job. If we select this check box in the Job WIP Methods window, we can then set the method as a default WIP method in the Jobs Setup window. Once set, we cannot clear this check box if the WIP method has been specified as the default WIP Method in the Jobs Setup Window.
  • System Defined: Indicates whether a Job WIP Method is system-defined. We cannot change the contents of this field.

I think, it is enough to understand following posts about usage of Job Posting Groups… maybe more than you really need, but… If you still need more, you can find it here. More about Job planning and similar topics, you can find here.

New Cumulative Updates for NAV 2013/2013R2

Five days ago, I published post about new Cumulative Update for NAV 2015. Now, last two days, Microsoft also has published new Cumulative Updates for NAV 2013 (CU26) – Build 40940 and for NAV 2013 R2 (CU19) – Bulid 40941.

Both of them have also platform and application hotfixes and some local application hotfixes.