Dynamics 365 Business Central Licensing

As we already had insight in Dynamics 365 Business Central and this solution will be available in only three days, it is a moment to get more information about licensing. In this post I’ll show only the basic important topics regarding licensing.

As we already know, there are three licensing types Premium, Essential and Team Members. Premium and Essential will provide full access to solution, but not to the same level of features. Essential has most of the future, but not Manufacturing and Service Management (this is included in Premium package). And very important thing is that we cannot use a mix of these two user types. You must choose what level of features you need and all full users must use the same license type.

D365BC licenses.PNG

As a Team Member, you can do the following:

  • Read anything within Dynamics 365 Business Central
  • Update existing data and entries in Dynamics 365 Business Central – existing data are records like customer, vendor or item records which are already created. Entries means entries on which it is specifically allowed from an accounting perspective to update specific information. (e.g. due date on customer ledger entries)
  • Approve or reject tasks in all workflows assigned to a user
  • Create, edit, delete a quote
  • Create, edit, delete personal information
  • Enter a time sheet for Jobs
  • Use PowerApps for Dynamics 365

And more, it is important to know that the minimum number of full users is 1 and w don’t have a maximum number of users (you can register number of users you need). But keep in mind, we are talking about named users, not concurrent.

And Dynamics 365 Business Central Essential, Dynamics 365 Business Central Premium and Dynamics 365 Business Central Team Members also includes the PowerApps for Dynamics 365 Applications license.

Dynamics 365 Business Central users are not provided with any standalone or general-purpose Power BI license or use rights, but this subscription includes an option to embed Power BI content as a product feature but require users to subscribe to Power BI separately to configure access to this content.

And with a question what we have more included, this is important table:

D365BC environment

Customers who wish to expand beyond the default subscription capacity included in Dynamics 365 Business Central will need to have a separate Azure subscription.

But on the end as very important: please do not use this article as license manual. If you need more details for licensing of real or potential customers, please use an official Dynamics 365 Business central Licensing Guide.

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Counting Named Subscription Users in NAV – 2nd part

In my previous post, I tried to explain how to handle with named users in NAV. But I’ve got a few feedbacks with some additional questions I didn’t cover in this text.

The main question was what if I want to stop to use some account temporary, for example because sick leave or vacation or something similar? In this case, we can disable this user.

DisableNamedUsers

When you try to login the next time, you can see system will not count disabled users. Then you can decries number of users for some period. When your user come back, you need to increase number of users in your license and just enable this user.

Second very important topic is that you must to know when you buy for example 3 subscription users, you will get 5 (you will get 2 users for free, but with limited usage). This is because 1 user is for intended for partner work and 2nd users is for external accountant, but remember an EXTERNAL accountant. You need to create them on beginning to avoid misuse of license rights and use it for internal processes.

And on the end, if you already have the maximum number of full users and want to create new limited user, because you have licensed more limited users, anyway you will get message that this is not possible because the new user don’t meet the terms of the current license.

##1

This is only because of that, Full User is default user. You just need to change License Type option to Limited and it will be OK.

Counting Named Subscription Users in Dynamics NAV

Waiting Dynamics NAV as full SaaS solution (Dynamics 365 ‘Tenerife’), a lot of partners are deploying NAV on Azure with subscription licenses. Subscription license has much better price in comparison with perpetual model, even from only BREP.

But we have a small difference here. In perpetual licensing model, users are concurrent, but n subscription model, users are named. Because of that I’ve got a lot questions how system count these users and prevent bigger number of users from licensed.

Generally, this is very easy. NAV counts number of created users and compare it with your subscription license. That moment, when you try to create new user, more than you have licensed, system will stop you.

##1

As you can see on the previous picture, I’ve got a message that creating this new user will not meet the terms of the current license. OK, it works. That means if you want to change user, you need to delete old one and than create new one.

But in subscription model, you can change number of users monthly. What if you had in one moment, because of business needs, more licensed users and now you scaled down number of users? In this case, when you try to log in, system will show the following message:

##2.PNG

That means with current license and number of users, you are not legal. But if you press OK, system will allow you to log in. But every time when you try run NAV, you will get this violation message that shows you are not legal.

Licensing in Dynamics 365 for Talent

In a last period, I’ve got a lot of questions about how to make a proper licensing for Dynamics 365 for Talent. As it is a new solution, it is understandable. As I’ve already wrote a few articles about this product, I think I can help with some answers.

The first and very important, all users in this solution are named users. And if we speak about HR core part, we have two different user types and you can buy them on two separate ways. We have Full Users with total access to all HR core application and we have Team Members with very limited access (mostly, but not only for read tasks).

As I mentioned Full Users (Talent Users) can be bought on the following ways:

  • as a regular Talent User (you must take minimum 5 users) for 40 USD
  • buying Dynamics 365 for Finance and Operations, i.e. you will get full Talent Users buying Unified Operation (for 190 USD) or full Dynamics 365 Plan (for 210 USD); in both cases you will get much much more than just Talent, but Talent will be part of your completely system.

TalentLicense.PNG

If we are speaking about Team Members, you can buy them for 8 USD, but again you will not get only access to Talent with them, but also to all other Apps in Dynamics 365 package. As I mentioned, Team Member are not limited only with read rights, because you can use them for example as employee for Employee Self Service.

OK, but this is not the end. Recently, Microsoft announce two additional AI Apps for Talent (Attract and Onboard) and that means if you want to use them, you first must be a regular Talent User. Then, you can subscribe them. Price is 8 USD for each of them separately or if you want both, price will be 12 USD in total.

And again, this is not the end. Actually, it doesn’t mean it must be the end. Why? Because if you want to customize something. As you already know (I hope), this App is full SaaS and you cannot just open a code and change it. If you want to change something on forms and similar, you can do it using PowerApps. In this case person who will make these customizations must have PowerApps Plan 2 (40 USD) license, but other users who will use these forms, have to have minimum PowerApps Plan 1 (7 USD) license. That means, not all users, only these who will use these new features. And just to know, if you are buying some Dynamics Plan, you will get PowerApps for free.

PowerAppsLicense.PNG

And again, it is similar situation if you want to use PowerBI for additional reports or Flow for additional workflows.

I hope I covered all models of licensing here. But just keep in mind, it is possible to be some changed, because it is a new App in Dynamics 365 family and with new releases, it is possible to be some changes. And I didn’t mentioned, but just to be sure: all pries are on monthly basis.

Limited Users in NAV 2016

I suppose the most of you have already used Limited Users. It is pretty good possibility to save some money for users who have not a lot different processes to work in NAV. But limitation was a big; you could insert in only 3 tables by your need and in 80 additional by default. It was enough for some basics processes (creating contacts, HR, warehouse and similar).

But from NAV 2016, we have a pretty greater possibilities. That means we can use for inserting even 151 default tables; you can find completely list here. Some of the most important default tables for insert are:

  • Customers and Vendors
  • Customer and Vendor Invoice Discounts
  • Sales and Purchase Headers and Lines
  • Deferrals
  • Sales/Puchase Price and Line Discount
  • Assembly Order Headers and Lines
  • Incoming Documents
  • Workflow tables

You can see that with these tables in combination with three additional by your needs, we can use Limited Users for a lot different processes. It can decrease project cost and improve quality.

LimitedUsers.jpg

New Dynamics ‘Give Me 5’ Promotion

Few days ago, Microsoft has published new “Give Me 5” FY16Q1 customer promotion. New customers that buy license between now and end of September can get Starter Pack + 2 Full Users for 6000USD. But I have to underline that this is available for US market only.

Unfortunately, we have not explanation why this promotion is only for US market. Only we know, this promotion is valid for Microsoft Dynamics NAV and GP and for new customers on US market.

I hope, we will get the same promotion in the rest of the world soon. The same promotions help us every time in competition with the local solutions and in undecided potential customers. I hope it will be good for Microsoft and for partners altogether.